51
5.5.0
Yokohama, Xanadu, Washington DC, Vancouver
Aavenir RFPflow is a strategic sourcing solution that helps sourcing, procurement & vendor management teams make quicker, smarter decisions when choosing suppliers. It simplifies the entire RFP process—from creation to award—by boosting collaboration, ensuring compliance, and maximizing cost savings. With user-friendly workflows, a supplier portal, powerful digital workflows and strong evaluation methods, Aavenir RFPflow helps teams handle sourcing tasks with ease and speed.
Aavenir RFPflow offers simplified RFP collaboration across suppliers and procurement teams with powerful digital workflows, connected contract management, and an intuitive supplier portal.
Built natively on ServiceNow platform, Aavenir RFPflow maximizes savings by enabling price negotiations, supplier shortlisting, and award splits. The solution further elevates ROI and accelerates time to value by delivering a seamless connected experience across procurement processes with pre-configured connectivity across Aavenir Contract Management, Vendor Onboarding, and across ServiceNow Source-To-Pay Operations.
Transitioning RFP award to contract and onboarding, tracking vendor performance against contract obligations, and sharing GRC and VRM insights with the sourcing process is achievable with packaged integrations.
Why use Aavenir RFPflow on ServiceNow?
- Standardized, Connected WorkflowsStreamlines the entire sourcing lifecycle on a single platform, from RFP creation to contract award.
- On-Demand FlexibilitySupports configuration changes, multilingual needs, and ready integrations with onboarding and CLM processes.
- Seamless Contract Creation Enables one-click contract creation directly from sourcing events to increase spend control.
- Enhanced Buyer–Supplier Collaboration Built-in collaboration tools ensure better communication and engagement throughout the RFP process.
- Eliminates Bottlenecks Breaks down data silos and stakeholder barriers to deliver a smooth, connected sourcing experience.
Key Outcomes
- 68% RFP Compliance Achieved through process standardization, dashboards, and end-to-end visibility.
- 40% Faster Sourcing Cycles Automated workflows cut time in proposal creation, distribution, and evaluation.
- 15% Cost Savings Realized through advanced bid strategies and smarter award evaluations.
Built on the industry-leading ServiceNow platform, Aavenir RFPflow solution is available as a unique SaaS solution
- Collaborative RFP Authoring and Rich Templates: Create RFPs using existing online or document-based templates, or build a database of sourcing questions tailored to your organizational needs. Streamline evaluation criteria and shorten the RFx-to-award cycle.
- Multiple Options to Create and Accept RFPs: Set procurement milestones to launch RFx events and accept supplier responses through MS Word, MS Excel, supplier portals, and emails. Gain added flexibility with advanced scheduling capabilities.
- Pricing Negotiations: Configure pricing and fee structures with customizable tables and formula builders to create reusable pricing templates with multi-currency support. Flexible workflows enable price negotiations and supplier shortlisting.
- Supplier Participation Confirmation: Empower suppliers to acknowledge and accept terms and conditions, sign NDAs, and confirm their intention to bid, which aids buyers in refining their sourcing strategy.
- Response Scoring, Comparison, and Section Assignment: Accelerated supplier evaluation with side-by-side comparison of pricing, non-pricing responses and multiple scoring. Redirect sections to relevant subject matter experts for evaluation. Gain insights with a detailed vendor scorecard featuring a section-by-section score breakdown and individual evaluator assessments.
- Split Awards: Split the RFP award across suppliers, line items, and quantity to maximize savings.
- Savings Optimization: Multifaceted savings calculations across line items, categories, as well as RFx events. Dynamic baseline cost updates driven by historical event data or real-time ERP integration.
- Create contracts from RFPs: Seamlessly transition from RFPs to contracts with a single click. Use RFx data to create contracts that capture project milestones, deliverables, and pricing. Additionally, create bulk contracts like NDAs before publishing RFx events.
- Seamless Connected Experience: Create and View Contracts and Vendor Obligations linked to an RFx. Initiate vendor creation and request onboarding with a single click. Measure Vendor performance against KPIs during evaluation.
- Sourcing Dashboard: Keep track of sourcing spends, events, savings and KPIs with 20+ OOTB dashboards.
- Intuitive Supplier Portal: Facilitate supplier collaboration with an intuitive, guided portal. Simplify buyer-supplier interaction through a secure, unified message center for direct messaging, bulk updates, alerts, FAQs, attachment sharing, and more.
- Real-time Internal Collaboration with ‘Team Chat’: Seamless collaboration within the team while drafting the RFx and after it’s published using the new Team Chat feature:
- Post new messages and view past conversations
- Tag stakeholders to notify them via email
- Sort messages by newest or oldest
- Filter messages by a date range
- Search chats by user, keywords, or phrases
- Attach file
- Section-level Scoring: Evaluate supplier responses at the section or question level, based on the scoring configuration defined for each RFx.
- Scoring Multiple Suppliers: Easily compare and score multiple supplier responses in a side-by-side layout for faster, more informed decisions.
- Export Supplier Responses to Excel: Export responses from selected or all suppliers into an Excel file to streamline offline review and analysis.
- User Experience Enhancements: Various UX improvements for a more intuitive and efficient user experience across the platform.
ServiceNow Washington DC release or later.