50
5.0.0
Yokohama, Xanadu, Washington DC, Vancouver
Aavenir RFPflow offers simplified RFP collaboration across suppliers and procurement teams with powerful digital workflows, connected contract management, and an intuitive supplier portal.
Built natively on the ServiceNow platform, Aavenir RFPflow empowers sourcing and procurement teams with swifter Source-to-Contract cycles, flexible and customizable RFx templates and a robust, searchable question repository to meet all types of buying needs.
Built for
- Sourcing
- Procurement
- Vendor Management Team
Aavenir RFPflow maximizes savings by enabling price negotiations, supplier shortlisting, and award splits. The solution further elevates ROI and accelerates time to value by delivering a seamless connected experience across procurement processes with pre-configured connectivity across Aavenir Contract Management, Vendor Onboarding, and across ServiceNow Source-To-Pay Operations. Transitioning RFP award to contract and onboarding, tracking vendor performance against contract obligations, and sharing GRC and VRM insights with the sourcing process is achievable with packaged integrations.
Why use Aavenir RFPflow on ServiceNow?
- Achieves a 68% increase in RFP compliance through process standardization, end-to-end visibility, and dashboards
- Expedites the supplier sourcing cycle time by 40% with automatic proposal creation, distribution, response management and quick contracting
- Realizes a 15% cost savings with advanced bid evaluation and award strategies
- Delivers business agility with on-demand configuration flexibility, multilingual support and ready to use integrations with onboarding and contract management processes
- Increases spend control under contract with one step contract creation from sourcing events
- Provides enhanced collaboration capabilities for Buyer-Supplier communications
- Eliminates collaboration and data access bottlenecks across stakeholders and systems by delivering a smooth connected experience
Built on the industry-leading ServiceNow platform, Aavenir RFPflow solution is available as a unique SaaS solution
- Collaborative RFP Authoring and Rich Templates: Create RFPs using existing online or document-based templates, or build a database of sourcing questions tailored to your organizational needs. Streamline evaluation criteria and shorten the RFx-to-award cycle.
- Multiple Options to Create and Accept RFPs: Set procurement milestones to launch RFx events and accept supplier responses through MS Word, MS Excel, supplier portals, and emails. Gain added flexibility with advanced scheduling capabilities.
- Pricing Negotiations: Configure pricing and fee structures with customizable tables and formula builders to create reusable pricing templates with multi-currency support. Flexible workflows enable price negotiations and supplier shortlisting.
- Supplier Participation Confirmation: Empower suppliers to acknowledge and accept terms and conditions, sign NDAs, and to confirm their intention to bid, which aids buyers in refining their sourcing strategy.
- Response Scoring, Comparison, and Section Assignment: Accelerated supplier evaluation with side-by-side comparison of pricing, non-pricing responses and bid scoring. Redirect sections to relevant subject matter experts for evaluation. Gain insights with a detailed vendor scorecard featuring a section-by-section score breakdown and individual evaluator assessments.
- Bid Evaluation and Split Awards: Perform a side-by-side quantitative comparison of suppliers’ responses to enable faster decisions. Split the RFP award across suppliers, line items, and quantity to maximize savings.
- Split Awards: Split the RFP award across suppliers, line items, and quantity to maximize savings.
- Savings Optimization: Multifaceted savings calculations across line items, categories, as well as RFx events. Dynamic baseline cost updates driven by historical event data or real-time ERP integration.
- Create contracts from RFPs: Seamlessly transition from RFPs to contracts with a single click. Use RFx data to create contracts that capture project milestones, deliverables, and pricing. Additionally, create bulk contracts like NDAs before publishing RFx events.
- Seamless Connected Experience: Create and View Contracts and Vendor Obligations linked to an RFx. Initiate vendor creation and request onboarding with a single click. Measure Vendor performance against KPIs during evaluation.
- Sourcing Dashboard: Keep track of sourcing spends, events, savings and KPIs with 20+ OOTB dashboards.
- Intuitive Supplier Portal: Facilitate supplier collaboration with an intuitive, guided portal. Simplify buyer-supplier interaction through a secure, unified message center for direct messaging, bulk updates, alerts, FAQs, attachment sharing, and more.
- Automated savings calculations at event as well as at line-item level using dynamic baseline costs derived from historical data or external ERP integration
- Advanced scheduling capabilities with option to configure time and date for future dated RFx publishing
- Side-by-side comparison of pricing as well as non-pricing responses during the evaluation phase
- Scoring for pricing responses
- Detailed scorecard view for the Sourcing Managers with score breakdown across evaluators
- Ability to add multiple contacts for vendors and select one or more contacts during RFx publishing
- Audit log management for comprehensive tracking of RFx activities
- Ability to add attachments for Buyer-Supplier communication
- Ability to send emails with pre-defined templates to multiple vendors/ suppliers for various events such as notification of shortlisting, notification of regret and bid award
- View and modify the milestone dates after publishing a sourcing event
- Display the currency conversion rates in scenarios involving multi- currency events
- Ability for Buyers to approve or reject the RFx participation requests from vendors/ suppliers after they have initially declined to participate
- Inclusion of response type ‘Documents via Email’ for broadcast messages
- Enhancements in various email notifications
ServiceNow Utah release or later