Gate (Grant Approval & Tracking Engine) is a comprehensive grant lifecycle management application built on the ServiceNow platform. It enables organizations to efficiently manage the entire grant process from program creation and applicant onboarding to award management and post-award execution.
The application provides a unified system for program administrators, reviewers, and applicants to collaborate through structured workflows. It includes capabilities for program setup, proposal submission, multi-level review, award decision-making, project tracking, reporting, and reimbursement processing.
It replaces manual work and separate tools with automated workflows, live status updates and role-based access. Organizations work faster, stay compliant and make better-informed funding decisions, all from one central system.
- Grant lifecycle management from program creation to post-award execution
- Configurable grant programs with eligibility criteria, timelines, and funding controls
- Applicant portal for application submission, tracking, and communication
- Dedicated reviewer portal with multi-level review workflow and sequential assignment
- GateNow workspace for managing programs, reviews, awards, and approvals
- Automated award creation with applicant acknowledgement and decision tracking
- Project creation and tracking through Gatenow Workspace.
- Flexible reporting framework supporting multiple report types and change requests
- Reimbursement management with approval workflows and audit tracking
- Real-time notifications and email alerts across all lifecycle stages
- Role-based access control for administrators, reviewers, and applicants
- Interactive dashboards and analytics for monitoring grant performance and outcomes
- Field-Level Encryption for securing sensitive data and ensuring controlled access across the application.
GateNow – Grant Approval and Tracking Engine
Version: 1.3.1
Release Type: Initial Release
Overview:
This release introduces GateNow, a complete end-to-end grant lifecycle management application built on the ServiceNow platform. The application enables organizations to manage grant programs, applications, reviews, awards, and post-award activities in a unified system.
Key Capabilities:
- Grant program creation and publishing
- Applicant portal for proposal submission and tracking
- Field Encryption
- Configurable multi-level review workflow
- Award decision and acknowledgement process
- Automatic project creation for awarded grants
- Reporting module supporting multiple report types
- Reimbursement request and approval workflow
- Notification framework for all lifecycle events
GateNow requires a ServiceNow instance running Zurich release or later (minimum Zurich Patch 7).
The application relies on standard ServiceNow platform capabilities including:
- Field Encryption Starter
- External User Self-Registration
- UI Builder / Workspace
- Email Notification Service
Refer to the Installation and Configuration Guide for detailed setup instructions.
Other Requirements:No additional third-party systems or integrations are required for core functionality.
Initial configuration includes:
- Role assignment for Program Administrator, Program User, Reviewer and Applicant
- Basic data setup such as programs and users
- Email configuration for notifications
Note: Optional customization may be performed based on organizational requirements.